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Office Assistant - Commercial Real Estate | GE Real Estate - Arden Realty | Palo Alto, CA
1. Job Description:
Summary:
Responsible for facilitating the organization, administration, and work flow of day-to-day office activities for a portfolio of properties in Palo Alto, CA within a Commercial real estate organization. Provides excellent customer service to tenants by supporting property operations team in a variety of areas within property management.
Essential Responsibilities
- Maintains lease and building files, property telephone lists, emergency information, purchase log order, and Certificate of Insurance binders for both tenants and vendors.
- Answers telephone and directs incoming inquiries to the appropriate party or handles requests independently.
- Processes tenant billings as necessary.
- Inputs work orders from tenants into MRI system and communicates with engineers.
- Administers signage program by ordering signs and building and floor directories.
- Prepares accounts payable invoices for approval in accordance with accounting deadlines, and distributes tenant memos, rent statements and newsletters.
- Acts as liaison with vendors as designated by supervisor.
- Sorts and distributes mail, orders and maintains office supply inventory.
2. Job Requirements
- High School Diploma/GED with a minimum 2 years' general office experience OR (Bachelor's degree with a minimum of 6 months' work or internship experience)
- Proficiency with MS Word, Excel, and Outlook
- Administrative support experience in hospitality, financial services, or commercial real estate
- Accounts Payable Experience
- Ability to work independently with little or no supervision
- Proven history of outstanding customer service skills
- Ability to multi-task with a customer focused approach
- Excellent verbal and written communication skills
- Strong organization and time management skills
- You MUST have unrestricted authorization to work in the United States.
- You MUST be willing to comply with pre-employment screening, including but not limited to drug testing, reference verification, and background check.
- You MUST be willing to travel up to 5% of the time.
- You MUST be willing to work from the Palo Alto, CA, office.
3. About the Company:
Arden Realty, Inc. is a national commercial real estate landlord and GE Real Estate's property services platform. Arden currently owns and operates over 15.2 million square feet of commercial office real estate comprised of 187 office buildings in major markets throughout the United States.
Since 1996, we have provided expertise in property management, leasing, construction management, engineering, tenant outreach, corporate services and investment sales. We are also a nationally recognized leader in energy conservation and efficiency.
Visit http://www.ardenrealty.com to learn more.
4. Comp & Benefits: GE and Arden Realty offer a competitive salary, outstanding benefits and the professional advantages of an environment that supports your development and recognizes your achievements.
5. EOE: GE is an equal opportunity employer.
6. How to apply: Visit http://www.gecareers.com and apply to Job#1453090.
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